Set up vendor ACH payments

Note: Initial set up for ACH is a billable service. Contact our Customer Care Team for more information.

Set up vendors

1. Navigate to File > Vendor > Master.
2. Click the Custom Fields tab, and add the following details:
   • Routing Number
   • Account Number
   • Account Type
   • Entry Class
     
2. Click the Contacts tab and create a contact named ACH.
3. For Title, type ACH.

   Note: This contact allows the ACH payee to receive emailed ACH payment vouchers.

   

Schedule Checks for ACH payments

1. Navigate to Accounting > Accounts Payable > Check Print.
2. Select the check boxes of the invoices to be paid.

   Note: Select only invoices with vendors set up for ACH payments.

3. Click Save.

Run the ACH file export

Follow these steps to create an ACH formatted file.

Note: The created file can be accessed from the Check Print File.

1. Navigate to Utilities > Customer Extensions > ACH Check File Export.
2. On the ACH Check File Export screen, choose an Effective Entry Date, and then set the Daily Sequence #.
3. Click OK.

   

4. When prompted, choose a file name and location for the ACH file, and click Save.

   Note: Inform does not encrypt this file. Use Folder Properties > Advanced to use the Windows encryption option.

   

Run Vendor acknowledgments

1. Navigate to Utilities > Customer Extensions > ACH Send Voucher.
2. Click OK.

   Note: Vouchers will be sent after the ACH file is transmitted to your default bank.

   

3. On the status with the number of vouchers sent, click OK.

Sample of voucher sent to payees:

Print checks to clear the batch

1. Navigate to Accounting > Accounts Payable > Check Print.
2. Click Print.

   Tip: You can print on regular paper instead of using blank checks because this action prints copies only. No paper checks are sent.