Understanding the purchasing workflow

Using in-depth forecasts, Inform ERP generates a suggested Reorder QuantityThe recommended quantity to purchase, visible in the Projected Purchase Order. It's calculated based on a variety of factors, including the product's forecast formula, order commitments, and the number of weeks set in the projection. based on a specified number of weeks of inventory to order. This reorder quantity appears on the Vendor Summary Results, which displays a summary of all vendors where a purchase is recommended to fulfill expected demand.

Product purchase quantities generated from a forecast can be added onto POs made for the same vendor used in requisitions or placed onto a new PO. You can then identify your immediate needs, place those items onto a PO, and then add on what is needed for stock once you run the forecast.

You may also need to Create special orders and requests for a product that is unavailable or backordered. These requests can include internal comments, which facilitate communication between departments.

To review purchase order requests, check the Create purchase orders from open backorders, and then Create a manual purchase order.

Finally, confirm the expected delivery date with the vendor and specify that on the Inform ERP Confirm a P/O delivery page, which provides arrival dates when looking up inventory. You can adjust pricing during this time to minimize or eliminate discrepancies that may occur during receiving.