Configure vendor's default preferences

In this scenario, you will set default preferences for those options that are most often used when entering invoices. When you enter an invoice for this vendor, the options will default to your selections here.

1. Create or edit an existing Vendor as described in How to create and edit vendors.
2. At the bottom of the Vendor page, click the General tab.

   

3. Review or set a default for the following options. Note that most of these options are driven by codes. Click the magnifying glass to review the labels associated with the codes, and then click the code link to select it. The code appears in the box, and the explanation of the code appears beside it.

   For example, the terms code 12 represents 1 % 10 Days.

   • Expense G/LThe General Ledger Expense account number for purchases from this vendor.
   • Liability G/LThe default General Ledger account when entering an invoice for the vendor. Typically, this value is set to an Accounts Payable account.
   • Remit to Vendor #The "Remit to" vendor who will receive payment for the items ordered from the current vendor.
   • TermsThe payment terms for this vendor. Assign terms to a vendor in the Vendor Master, on the General page. Add new terms from File>Vendor>Terms.
   • CategoryGroups vendors by the type of products purchased from them. Add new categories from File>Vendor>Categories.
4. Optionally, assign BuyersFilters forecast results so each purchaser sees only his own vendors. Typically used when there are multiple purchasing agents and each is responsible for certain vendors or product lines. to specific purchasing agents.
5. Click Save.