Use financial budgets

1. Select Accounting > General Ledger > G/L Budget.
2. On the left side of the screen is a list of all General Ledger accounts. Click the account for which you would like to set a budget. If you want to copy the budget amounts for all of the accounts, you can select any account.

   

3. Select the year of the budget amounts from the Fiscal Year list.

   

4. Click Edit.
5. Decide if you want to enter monthly budgets manually, copy budgets from a previous year, or increase/decrease current budget amounts by a percentage.

   

   • Set monthly budgets manually or distribute an annual budget

     1. Click a cell in the Budgetcolumn beside the appropriate fiscal period and enter the amount. Repeat this step until you have entered all of the necessary budget amounts.
     2. If you have an annual budget that you would like to spread evenly over the fiscal periods, you can click the Annual tab in the lower half of the screen and enter the Budget Total to distribute. Then click the Assign Budget button. The dollar amount will be distributed evenly over the 12 fiscal periods and can still be adjusted as necessary.

        

     3. Click Save button in the bottom toolbar to save the budget amounts.
   • Copy budgets from a previous year

     Instead of entering budget amounts manually for every account, you can copy the budget amounts from one account to another based on a previous year. You can also carry over budget amounts for every account from a previous year. Budget amounts from the current year cannot be copied.

     1. Click the Copy tab.
        
     2. Type or select the number of the account that you want to copy the budget amounts. Leave this field blank to copy all budget amounts from the previous year.
     3. Select the From Year to copy the budget amounts.
     4. Click Copy Account to copy the budget amounts. The amounts are copied immediately and will display in the Budget area. These amounts can still be adjusted as necessary.
     5. Click Save to save the budget amounts for the account.
   • Increase existing budgets by a percentage

     1. Click the Percent Change tab.
     2. Type the percent that you would like to increase each fiscal period budget amount. To decrease the budget amounts, type a negative percent.

        

     3. Click Add to Budget. The budget amounts for the account will update based on the percentage and can still be adjusted as necessary.
     4. Click Save to save the budget amounts.

Budgets are generally set for Income Statement accounts.  These fall into the categories of Revenue, Cost of Goods Sold, Expense, Other Income and Tax

1. Select Accounting > General Ledger > Financial Reporting.
2. Select an existing Income Statement.
3. Click Edit and Save As to create a new report based on the existing template.
4. Click the Setup tab. This tab includes two other tabs you can use to customize your report:
   • Column Settings: Use this tab to select report headings. Under Available Headings in the left column, click on the report heading you want to include. Drag and drop that heading into the right column under the Selected Report Headings area.

     

     The following image shows columns for a standard Income Statement with a Budget.

     

   • Report Settings: Use this tab to enter the General Ledger groups totals, and comment lines that will be included in the report. To add a line to the report, first select the type of line from the drop down menu in the Operator field. Options include:
   • Add: Adds the values in the selected G/L Group to the report. Choose this option, then enter the group in the GL Group field and press Tab.
   • Subtract: Subtracts the values in the selected G/L Group from the report. Choose this option, then enter the group in the GL Group field and press Tab.
   • Subtotal Group: Totals the values for any groups listed directly above this line. Including another Subtotal Group line after the first will subtotal only groups listed between the first and second subtotal on the report.**
   • Grand Total: Totals the values for all Subtotal and Totals listed above this line. If you want to insert multiple Grand Total lines into a report, use a Zero/Reset Total line directly after the Grand Total.**
   • Totals 1-9: Totals the values for any Subtotal Groups listed directly above the line. Including another Total line after the first will total only subtotals listed between the first and second total on the report.**
   • Zero/Reset Total 1-9: Resets the running total to zero. This line should be inserted directly following a Grand Total line if you would like to include multiple Grand Totals on the report.
   • Comment Line: A blank line that can be used to enter a heading or break in the report. After selecting Comment Line, enter your text in the "Comment/Group" field.1

¹These totals and subtotals can have descriptions entered for them in the Comment/Group field after they have been selected